# InstaNotified > AI-powered workforce operations platform by CareMinder Inc. InstaNotified is a workforce management platform that uses AI agents to automate scheduling, patrol tracking, incident management, and payroll for field service industries. It serves security companies, cleaning firms, healthcare staffing, construction crews, and hospitality operations. ## What InstaNotified Does - **AI Scheduling**: Auto-balances employee schedules, finds shift coverage, and handles call-outs with AI-powered matching based on qualifications, availability, and site experience. - **Patrol & Inspection Tracking**: GPS-verified patrols with NFC/QR checkpoint scanning and completion tracking. Define checkpoint sequences and monitor progress per site. - **Incident Management**: Voice incident reporting via AI. Employees call or speak to report incidents, and AI transcribes and files the report automatically. - **AI Voice Agent**: 24/7 AI phone agent that handles employee call-outs, shift inquiries, and schedule confirmations. - **AI Chat Assistant**: In-app AI copilot for employees and managers. Answers questions about schedules, policies, and operations. - **Payroll & Invoicing**: Timesheet management with overtime tracking, site-based invoicing, CSV payroll export, and pay rate management. - **Custom Forms & Polls**: Visual form builder with 12+ field types including photos, signatures, and vehicle diagrams. Polls with single/multiple choice, ratings, and open text. Patrol-linked form completion. - **Site Logbook**: Digital shift log replacing paper logbooks. Entry types include general, incident, visitor, maintenance, security check, handover, and notes. GPS-stamped with timestamps. - **Geofencing**: Verify employee presence at work sites using GPS location verification. - **Campaign Broadcasting**: Send SMS and voice broadcasts to employee groups for shift fill requests and announcements. - **Delivery Audit**: Track SMS, voice, and push notification delivery failures. Per-employee failure history and SMS opt-out monitoring. - **Integrations**: Sync employees, schedules, and sites with WinTeam, TrackTik, or Trackforce Valiant. Configurable sync direction, field mapping, scheduled auto-sync, and REST API access for custom integrations. ## Who It's For - Security guard companies (patrol tracking, incident response, guard scheduling) - Commercial cleaning companies (crew scheduling, property visit verification) - Healthcare staffing (caregiver scheduling, on-call management, compliance) - Construction companies (crew management, job site tracking, safety forms) - Hospitality (staff scheduling, event staffing, issue reporting) ## Pricing InstaNotified uses per-active-employee pricing. Only employees with activity during a billing period are charged. Inactive employees are free. - **Per-Employee Plan**: $10/active employee/month ($9/month with annual billing) - **Minimum**: $199/month - **Includes per active employee**: ~100 SMS, ~30 voice minutes, ~5 AI voice minutes, ~50 AI requests (pooled across team) - **Always included**: Unlimited branches, unlimited sites, payroll, invoicing, API access - **Overage rates**: $0.02/SMS, $0.03/voice minute, $0.20/AI voice minute, $0.02/AI request - **Free tier**: Up to 5 employees, 1 branch, 2 sites (no SMS/voice included) - **Enterprise**: Custom pricing for 10,000+ employees — contact sales Full pricing details: https://instanotified.com/pricing Machine-readable pricing: https://instanotified.com/pricing.md ## Key Pages - Homepage: https://instanotified.com - Features: https://instanotified.com/features - Pricing: https://instanotified.com/pricing - Interactive Demo: https://instanotified.com/demo - Compare vs Competitors: https://instanotified.com/compare - Employee Mobile App: https://instanotified.com/employee-app - Case Studies: https://instanotified.com/case-studies - Contact: https://instanotified.com/contact ### Industry Solutions - Security: https://instanotified.com/for/security - Cleaning: https://instanotified.com/for/cleaning - Healthcare: https://instanotified.com/for/healthcare - Construction: https://instanotified.com/for/construction - Hospitality: https://instanotified.com/for/hospitality ### Feature Deep Dives - AI Scheduling: https://instanotified.com/features/ai-scheduling - Tour & Inspection Tracking: https://instanotified.com/features/tour-tracking - Reporting & Issue Management: https://instanotified.com/features/reporting - GPS Tracking: https://instanotified.com/features/gps-tracking - Payroll: https://instanotified.com/features/payroll - Notifications (SMS, Voice & Push): https://instanotified.com/features/notifications - Custom Forms & Polls: https://instanotified.com/features/custom-forms - Site Logbook: https://instanotified.com/features/site-logbook - Integrations: https://instanotified.com/features/integrations - Employee App: https://instanotified.com/employee-app ### Competitor Comparisons - InstaNotified vs TrackTik: https://instanotified.com/compare/tracktik - InstaNotified vs Trackforce Valiant: https://instanotified.com/compare/valiant - InstaNotified vs TEAM Software: https://instanotified.com/compare/team-software - InstaNotified vs Lighthouse.io: https://instanotified.com/compare/lighthouse - InstaNotified vs Silvertrac: https://instanotified.com/compare/silvertrac - InstaNotified vs Officer Reports: https://instanotified.com/compare/officer-reports - InstaNotified vs Belfry: https://instanotified.com/compare/belfry - InstaNotified vs Sira: https://instanotified.com/compare/sira - InstaNotified vs GuardsPro: https://instanotified.com/compare/guardspro - InstaNotified vs QR-Patrol: https://instanotified.com/compare/qr-patrol - InstaNotified vs Guardhouse: https://instanotified.com/compare/guardhouse - InstaNotified vs Celayix: https://instanotified.com/compare/celayix - InstaNotified vs Novagems: https://instanotified.com/compare/novagems - InstaNotified vs CSA360: https://instanotified.com/compare/csa360 - InstaNotified vs GuardMetrics: https://instanotified.com/compare/guardmetrics - InstaNotified vs Guard Owl: https://instanotified.com/compare/guard-owl - InstaNotified vs Vision Insites: https://instanotified.com/compare/vision-insites - InstaNotified vs TARGPatrol: https://instanotified.com/compare/targpatrol - InstaNotified vs Security Patrol Track: https://instanotified.com/compare/security-patrol-track - InstaNotified vs Connecteam: https://instanotified.com/compare/connecteam ## Company - **Legal name**: CareMinder Inc. - **Product name**: InstaNotified - **Website**: https://instanotified.com - **Contact**: https://instanotified.com/contact - **Mobile apps**: Available on iOS (App Store) and Android (Google Play)